Todoist Review 2026

Todoist is a task app for people whose to-do list has outgrown a notes file, and its free plan is good enough to test whether you need more. The paid plans are priced for two different jobs: Pro for one person who plans the day on a calendar, and Business for a small team that wants one shared workspace.

This review covers what each plan includes at USD prices, where the free tier starts to get in the way, and how four direct alternatives compare on the price pages they publish.

For the wider field, our daily planner apps ranking places Todoist next to calendar-first tools.

Techpresso data: Toolradar tracks 2,614 productivity tools as of October 10, 2026, and 64% of them are free, freemium or open source.

Across the 771 that publish a price, the median cheapest paid plan is $11.95 a month, so Todoist Pro sits well below the middle of the market on yearly billing (Toolradar productivity category).

Todoist is a task manager built around tasks, projects and due dates. You add a task, give it a date, a label or a project, and it appears in a list or a board with reminders attached. Pro adds a calendar layout, so tasks sit on the day they belong to, and task durations, so you can see how long each one takes.

Todoist's pricing page says more than 50 million people rely on it, and it lists 90+ integrations, with email and calendar connections included even on the free plan. If your work is more document than task, our Notion review covers the workspace alternative.

Start on the free plan and capture tasks with Smart Quick Add, typing each one in a line and moving on. Set a due date, add reminders and sort tasks into projects in list or board layout. The limits appear as the list grows: the free plan allows 5 personal projects and 3 custom filters, while Pro allows 300 projects and 150 filters.

Business adds the team workspace on top. For the AI scheduling angle, see our AI scheduling apps ranking.

Every Todoist price in this review is in USD and was read on Todoist's pricing page on October 10, 2026. Pro costs more on monthly billing than on yearly billing, and Business is priced per user at $10 billed monthly or $96 billed yearly.

The alternatives were priced the same way: TickTick's upgrade page lists Premium at US$49.99 a year, Any.do's pricing page lists Premium at $4.99 a month billed annually, Asana's pricing page lists a per-user Starter plan billed annually, and Trello's pricing page lists Standard as its lowest paid plan, billed annually per user.

Among these four, TickTick has the lowest paid personal price. Methodology: the alternatives are direct competitors that sell personal or team task management at published prices, and each figure comes from that vendor's own page.

For the broader comparison, see Toolradar's pages for Todoist, TickTick, Any.do, Asana and Trello.

Our ClickUp review covers one more team option.

Todoist suits one person who keeps work in a list and wants it on a calendar. Freelancers, students and managers with a personal task load will get the most from the free plan first and Pro second. It is a weaker fit for a team that needs a project tool with structure.

Business gives a shared workspace with 500 team projects and 250 people per team project, so check those limits against your own project count before you commit. Teams weighing a more structured option should read our project management software ranking alongside this one.