Tana Pricing 2026: Meeting Plans vs Outliner

For one person, Tana Outliner Plus is the cheapest paid Tana plan at $8/mo billed yearly ($96 a year), read on 28 October 2026, and Outliner Pro is $14/mo on that same yearly billing. The meeting product's Pro plan is $20/user/mo yearly at the early-bird rate, or $1,200 a year for five people. Those two products share the name Pro and nothing else about the bill.

Tana sells two products, and each one has its own pricing page. The meeting product joins Zoom, Teams, or Google Meet, and the paid plans are priced per user, so a team multiplies the rate by people who need a seat. Tana Outliner is the knowledge-graph notes app, built around supertags, and you buy it when the outline is the work rather than the call. The pages do not explain whether a paid plan on one product includes the other, so confirm that with Tana before subscribing. The crossed-out meeting Pro price is a list price rather than a second charge stacked on the early-bird figure.

Toolradar data: Toolradar, the software directory we run, listed 212 published note-taking tools as of 27 October 2026. That count is the whole note-taking category, not a count of meeting agents. Both Tana products have a free plan, so the paid decision is which product's limits you will actually hit. Notion is the tool other profiles list as an alternative most often, on 120 note-taking pages in that same October snapshot, and Notion's Toolradar profile sits next to Tana's.

What each plan costs

The meeting page opens with Yearly selected, and the Outliner page opens with yearly billing on, under a label that says yearly billing saves 22%. The table uses those yearly amounts, then the monthly amounts shown when the other option is selected. One-person totals cover a full year on the yearly rate, and none of them are a discount code, a bundle, or the early-bird price added to the crossed-out price.

Plan	Yearly	Monthly	One person, 12 months on yearly billing	Limit that forces a decision
Meeting Free	Free	Free	Free	5 hosted meetings a month, 1 calendar, 50 AI queries
Meeting Pro, early bird	$20/user/mo, with $30 crossed out	$25/user/mo, with $35 crossed out	$240	20 times the free AI allowance, unlimited hosted meetings under a fair-use note, botless agent
Meeting Business	From $35/user/mo, billed yearly	No separate monthly rate. The monthly tab still shows the yearly floor and labels it billed yearly	From $420	SSO, audit logs, EU cloud. The amount above the floor is a quote
Outliner Free	Free	Free	Free	500 AI credits, 3 workspaces, 0.5 GB of uploads
Outliner Plus	$8/mo	$10/mo	$96	2,000 AI credits, Google Calendar sync, 14-day trial
Outliner Pro	$14/mo	$18/mo	$168	5,000 AI credits, Readwise, Input API, 14-day trial

For five people on the meeting product, yearly early bird is $20 x 5 x 12, or $1,200. That is the bill when each person who needs a seat hosts through the year. Five people at the Business floor come to $2,100 for that same year, and a quote can sit above it, so treat that floor as a minimum rather than as the invoice. Outliner is listed as an individual plan; check the cost of separate accounts before budgeting for a team.

How much does the meeting product cost for a host?

The meeting page lists Free, Pro, and Business, and it publishes no Max plan. A budget that still names Max is pricing a tier Tana does not sell. Pro is the self-serve plan for someone who hosts every week, and Business sits behind a contact button when a security review will block self-serve.

Free covers 5 hosted meetings a month with AI transcripts and summaries, 1 calendar, and 50 AI queries. A sixth hosted meeting forces an upgrade, and this tier has no paid seat to add. It suits one person through a short month of calls, not a team that meets every week.

Pro is badged Early bird, and the banner says to lock that rate in now. Tana publishes no end date, so the badge is not a renewal you can schedule. You pay the early-bird figure on the tab you select, not that figure plus the crossed-out one. Above Free, Pro lists 20 times more AI, unlimited hosted meetings, a botless agent for Zoom, Teams, and Google Meet, and integrations with full MCP. Tana publishes no Pro query count, so the multiplier is not a query budget.

Unlimited meetings sit under a fair-use note: everyday team meetings, not 10-hour sessions, broadcast-scale audiences, or always-on streaming. Long sessions and livestreams stay outside that note after you pay. The Pro card says free trial, no credit card, and cancel anytime. The FAQ adds a 30-day trial and a 60-day refund window on the yearly plan, and that window belongs to this product, not to Outliner.

Business uses "From" on the yearly floor, and Tana publishes no separate monthly rate, so a team that prefers monthly billing should ask sales about its options. The card adds SAML SSO, a customer success manager, audit logs, and a custom DPA with residency and retention control. It also adds EU cloud and storage and a choice of EU or US inference, and anything above that floor is a quote. Buy it for SSO, audit logs, a custom DPA, or EU storage, and skip it when the agent on Pro is the only need.

GDPR, SOC 2, and HIPAA are marked in progress, expected in Q1 2027, so they are not a reason to buy Business before then. The FAQ names HubSpot, Jira, Linear, and GitHub when notes must land in a tracker you already pay for, and you can still export if you downgrade or cancel. Credit top-ups are custom amounts that never expire, and they are non-refundable except where the law requires a refund. Tana publishes no list price for a top-up, so a heavy AI month is an open extra.

How much does Tana Outliner cost for one person?

Outliner lists Free, Plus, and Pro as individual plans; a team should confirm how many accounts it needs and budget for each separately. Yearly billing is already on when the page loads, which is why the yearly column matches the cards. The "Save 22%" badge is Pro's cut from the monthly rate to the yearly rate, while Plus falls by 20%. That badge is the larger cut, not a promise that Plus drops by the same share.

Monthly credits agree on the card and in the vendor FAQ: 500 on Free, 2,000 on Plus, and 5,000 on Pro. Free suits someone who rarely transcribes, while Plus is the working allowance once transcription is weekly. Pro is the heavy month, and the only tier with Readwise and the Input API.

The free allowance is about one of these, not all of them: 100 minutes of meeting transcription, 5 images, 57 blog posts, or 106 minutes of voice. Treat the illustrations as alternatives, because adding them together overstates the free allowance. Supertags and notes linked with @ are why you pick Outliner instead of the meeting product, and the same card caps uploads at 0.5 GB. Credit-using AI covers transcription, inline chat, and voice on desktop and mobile.

Plus shows its allowance as about 400 minutes of meeting transcription, 20 images, 225 blog posts, or 425 minutes of voice, as alternatives rather than a stack. It adds Google Calendar sync, model choice across OpenAI, Anthropic, and Google, password-protected shares, and unlimited workspaces. The calendar connection is what pushes you off Free, and the button says "Start 14 day free trial". Stay on Free when that allowance and the workspace cap already cover the week.

Pro is labeled "Most powerful", and you buy it for Readwise, an Input API, or template publishing, not for the shared name. The card shows about 1,000 minutes of meeting transcription, 50 images, 570 blog posts, or 1,065 minutes of voice. The vendor FAQ instead says around 22 meetings or 125 images, and the lists do not match on minutes or images. Budget from the credit total rather than adding the two example lists together. A full year on the monthly rate is $216, more than the yearly total in the table, on the same trial length as Plus.

The 5 MB upload is stated on Free only, and paid plans publish no larger allowance, so a bigger file is not what the upgrade buys. Free stops at 3 workspaces, and Plus removes that cap, which is why a multi-project outline leaves Free.

Students, academics, and NGOs get 50% off by emailing [email protected] with proof. Discounted Plus is $5/mo or $48 a year, and discounted Pro is $9/mo or $84 a year, the only published discount on either product. Free cannot buy extra credits, paid plans can, and a warning near the limit still lets you save voice memos as audio. Top-ups expire with no public unit price, and a downgrade keeps the notes while it stops integrations and removes password-protected publishing.

Which Tana plan should you buy for meetings or notes?

Buy Outliner Plus for a personal graph, tasks, and calendar-linked transcription. It is the cheapest paid plan on either page for someone who does not need a meeting seat. Stay on Outliner Free when the free credit allowance and workspace cap are enough. Move to Outliner Pro for Readwise or the Input API, not because the plan is named Pro.

Buy meeting Pro when you will host past the free meeting allowance, or when you want the botless agent. A solo host uses the one-person yearly total above, and a team uses the five-person early-bird total rather than multiplying an Outliner plan by each person. Meeting Free covers a short month of calls, not a rollout. Business is the sales path when a review will ask for SSO, audit logs, a custom DPA, or EU storage.

Check that the product you choose covers the workflow you need. The meeting FAQ says the product can replace a meeting platform, a wiki, docs, and AI notetakers; that is Tana’s claim about the meeting product. Outliner emphasizes the graph and its credit balance, so confirm team collaboration and meeting-agent access before subscribing.

For a wiki, see Notion pricing, the Notion review, and Notion vs Obsidian. For calls, see best AI meeting assistants, and for notes see best AI note-taking apps, best note-taking apps, and best free note-taking apps. Evernote is one product with one ladder, and Tana on these pages is two products with two bills.

The two pricing pages list different trials; ask Tana whether a trial or subscription transfers between the products. The meeting page lists the longer trial and the yearly refund window above. Outliner Plus and Pro use the shorter trial on their buttons. Meeting top-ups never expire, and Outliner top-ups do, with Outliner Free unable to buy them. Price changes sit in our SaaS pricing changes tracker, and you can subscribe free before a renewal.

Hidden costs worth budgeting

• Misreading the early-bird rate adds a charge the card does not make, because the higher figure is struck through and is not a second seat.
• Business is a floor, not a menu, and five people at that floor are the yearly minimum above, before sales adds anything.
• Fair use limits the meetings marked unlimited, so long sessions, broadcast-scale audiences, and always-on streams sit outside the note on meeting Pro.
• AI top-ups have no public unit price, and meeting purchases never expire, while Outliner top-ups expire and Outliner Free cannot buy them.
• The savings badge is Outliner Pro's 22% cut, and Plus saves 20% against its own monthly rate, so the badge overstates the Plus saving.
• The file cap appears only on Outliner Free, while paid plans publish no larger number and the meeting plans publish no storage cap at all.
• Compliance marks are still in progress, with GDPR, SOC 2, and HIPAA expected in Q1 2027, so an upgrade does not deliver those attestations this quarter.

How billing and team size change the gap

One person comparing notes with a meeting seat is comparing two yearly totals in the table, not two versions of one plan. Meeting Pro costs more because it is priced per user for hosted calls. That gap is the wrong reason to skip it when you need the agent, and the right reason to skip it when you wanted a graph.

Monthly billing widens the bill for anyone who skips the annual commit. One person on the monthly early-bird rate of $25 spends $300 across a full year, which is $60 more than the yearly early-bird total in the table. Five people on that monthly rate pay $1,500 for the year, against the yearly early-bird total of $1,200. The crossed-out yearly list for those five people is $1,800, leaving the early-bird total $600 lower, and that gap has no published end date.

Two people who each need an Outliner login should check whether they need separate plans, because Tana does not publish a team price there. The meeting page does not state a guest price, so confirm guest access before budgeting.

The cheap plan follows the job: Outliner Plus yearly is the cheapest paid option for notes, and the wrong buy when the work is hosted calls. Meeting Free covers a short month up to the free allowance, and meeting Pro on yearly early bird is the cheapest paid way past that allowance. Business already sits above Pro before the quote, so it is not where a smaller bill lives.

FAQ

How much does Tana cost in 2026 for one person?

Outliner Plus is $8/mo billed yearly, $96 for one person, and Outliner Pro is $14/mo billed yearly when the outline is what you wanted. Meeting Pro is $20/user/mo on yearly early bird, $240 for one person and $1,200 for five, with Business starting from the yearly floor in the table, at prices read on 28 October 2026. Stop at Plus unless Readwise or the Input API is worth the step up, and a team that hosts should use the meeting column rather than multiply an Outliner plan.

Is Tana free?

Both products list a free plan on their respective pricing pages. Confirm with Tana whether either subscription includes features from the other product. Meeting Free covers 5 hosted meetings a month, 1 calendar, and 50 AI queries, which is a short month for one host and not a team rollout. Outliner Free includes 500 AI credits, up to 3 workspaces, and 0.5 GB of uploads, and it cannot buy extra credits, so running out means an upgrade rather than a top-up.

What is the difference between meeting Pro and Outliner Pro?

Meeting Pro is the per-user plan for hosted calls, with the early-bird price, the botless agent, and the longer trial on the meeting page. Outliner Pro is the notes plan at $14/mo billed yearly, with the top credit allowance, Readwise, the Input API, and the shorter trial. The word matches and the bill does not, so buy the meeting plan to host calls and the outliner plan to run a graph.

Does Tana publish a Max plan on the meeting page in 2026?

The meeting pricing page lists Free, Pro, and Business, and it publishes no Max plan. Outliner lists Free, Plus, and Pro on a different site. A budget that still names Max is set aside for a tier Tana does not sell, so map that name to Pro or Business before you compare a quote.

How long is the free trial on each Tana product?

On the meeting product, the FAQ says 30 days with no credit card, plus a 60-day refund window on the yearly plan, enough to run a month of real meetings before you are billed. Outliner Plus and Pro say 14 days, so a notes trial ends before a full month and will not match the meeting window. The free plans sit outside those trials and cost nothing, so you can learn the caps without starting either clock.

What happens when you run out of Tana AI credits?

On the meeting product you can buy custom top-ups that never expire, and those purchases are non-refundable except where the law requires a refund. Tana publishes no per-credit price, so a heavy month cannot be priced per credit before you buy. On Outliner the free plan cannot buy top-ups while paid plans can, and those top-up credits last 12 months. The card and the vendor FAQ use different sample tasks for the same monthly totals, so plan from the credit total for your tier rather than from one example.

Is Tana Outliner cheaper than the meeting product for one person?

For one person on a paid plan, Outliner is cheaper: a year of Plus is the $96 above, and a year of meeting Pro on yearly early bird is the $240 above. The gap matters only when Plus is the product you needed. A team that needs the meeting agent pays the five-person early-bird total, against a notes app sold through individual plans. Once several people host, the cheap outliner plan is the wrong comparison.

How we checked

Prices, plan names, credit totals, trial lines, and the fair-use and compliance notes come from Tana's meeting pricing page and Tana Outliner pricing, read on 28 October 2026. The yearly amounts are what each page shows first. The monthly amounts are what those pages show when monthly billing is selected. The five-person totals multiply the meeting product's per-user rate by 5 and by 12. The note-taking count is from Toolradar's note-taking statistics, computed as of 27 October 2026, and it describes that directory's note-taking category. How pages are checked is on our editorial policy and how we rate, and who publishes Techpresso is on the about page.

Cite this: Techpresso, "Tana Pricing 2026: Meeting Plans vs Outliner", October 2026.

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